Staggering Employees in your Newly Reopened Office

As you work to reopen your business, one big consideration will be staggering employees’ time in the office. Fewer people in the office at once means less likelihood of virus outbreak and spread and ensures employees are and feel safe in the workspace. However, without a program to guide you, staggering can be difficult to coordinate.

Here are some answers to questions you may have about how to stagger employees.

What does “staggering employees” mean? Staggering employees means having them start and finish their work hours at different times than other employees, allowing for a more spread out working area and decreasing the number of people in a building at one time. This can be done in a variety of ways. Individuals can schedule their own office time or employers can schedule certain groups. Additionally, certain desks can be designated to always be used by the same person.

How many employees should be in the office at once?
This will be a slightly different decision for each business, but most employers are bringing anywhere from 10% to 40% of their staff back at a time in the first wave of returning.

How is this coordinated?
Without software or a full-time scheduling coordinator, staggering employees and ensuring safety could be very difficult, if not impossible. The best way to accomplish employee staggering is to utilize an electronic platform that can keep track of the many details, send messages and confirmations to employees, and be utilized in different ways.

Will this be a permanent way of working?
Staggering employees could very possibly be the future of the office work environment, particularly as we assess the effectiveness of vaccines and learn more about how COVID-19 spreads. Because of this, implementing an employee staggering system now could save you a lot of time later, and become your company’s “new normal.”

Protocols to bring employees back to work

Safeter’s multi-faceted package includes an employee scheduling system that makes sure your office stays spread out and safe. Using this tool, you can:

  • Establish settings unique to your workspace.
  • Allow employees to select their work time from a pre-set list. Once the number of spaces runs out for a given time slot, no more employees can book.
  • Create cohorts or groups that come in at certain times. For example, Group A can come in on Mondays, Group B on Tuesdays, etc.
  • Give priority access to certain individuals so that they can always be in the office when they need to be.
  • Allow employees to schedule far in advance.
  • Allow employees to select which desk they will consistently use.
  • Have a record of who was in the building at certain times, so that if someone tests positive, you can isolate the people who were with them.


Safeter’s easy and organized platform for staggering employees is a great solution for getting workers back into the building while remaining safe as your business implements a successful reopening plan.